To become one of our supplies, you'll need to go through our Procurement Process.

What is procurement? 

Procurement is the acquisition of works, services, and goods at the right price and the right quality. However, we believe it is about more than just the acquisition; it is about the relationship, delivery, growing, and performing. Through our procurements, we ensure that value for money is maximised by exercising best practices whilst observing compliance with legislation and meeting the core requirements of PA Housing and our residents. 

Methods of procurement 

At PA Housing, each team is responsible for managing their budget in line with overarching policies, and they are also responsible for the Procurement of works, goods, and services. Each Procurement aims to ensure that PA Housing is obtaining value for money. Therefore, each team will follow a standard procedure (all figures including VAT): 

  • Procurement for a contract value less than - £15,000 the team can use the best value approach, which will allow for a single quotation.
  • Procurement for a contract value of between - £15,000 and £50,000 the team will obtain a minimum of 3 quotations via In-tend.
  • Procurement for a contract value above - £50,000 the team will carry out a tender and advertise via In-tend. 

 

Alternative approaches to Procurement 

In some instances, when procuring works, goods, and services, we may carry out an alternative process or use a framework. These approaches will be as follows: 

  • Procurement via a framework agreement is a bona fide route that teams can use. This is irrespective of the contract value.
  • Procurement via a closed process can be conducted for below threshold procurements.
  • Procurement via the method of proposal and presentation can be conducted and lends itself to software and service type procurements. 

Why we carry out procurement?

Procurements are a fundamental process that PA Housing carries out to ensure that it is seeking value for money for the organisation and our residents.

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Tender Opportunities

We advertise opportunities on In-Tend, which is free to access. In addition, you will be able to review current tenders and make the choice of whether to bid or not.

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How to become an approved supplier?

We must assure that suppliers can meet our needs and that we manage the supplier information to ensure they are always meeting our requirements.

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Existing Suppliers

We wish to maintain performing working relationships with suppliers. A strong relationship with excellent communication drives strong performance.

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Terms and Conditions

All orders placed will be subject to PA Housing’s Terms and Conditions or subject to any special terms or suite of amendments agreed via the procurement process.

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Breaking down barriers

Before procurement, we must get the best engagement from potential suppliers and existing suppliers and will ensure that we understand the market and residents’ actual needs.

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In-Tend guides

New supplier set up

Basic Payment Account Form

Intend Supplier Application Guide

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Intend Supplier Application Guide

The In-Tend Supplier Portal

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Intend Supplier Application Guide

Short Form (Low Value / Very Low Risk – Sub £2000 Contract Value)

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Access In-Tend Supplier Portal

Welcome to the PA Housing Limited Electronic Tendering Portal

Start your application
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Social Impact

We all make an impact socially, and PA Housing is seeking like minded suppliers who support improving the communities and areas we operate in.We have broken social impact into three critical areas modern slavery, social value and equality, diversity and inclusion. 

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